How To Keep Your Coworking Space Safe and Secure

March 10, 2020 | Coworking Space

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Coworking spaces are well known for providing a “plug and play” office setup that draws freelancers, remote workers and entrepreneurs from local coffee shops and home offices into a coworking space. Not only are they flexible places to work, but they are also trendy and cool.

Due to growing popularity, these offices attract a wide range of people from different backgrounds, including startup companies, freelancers, large businesses, and remote workers. With these many people accessing the space, there is a need to implement better physical and digital security measures to meet the needs of these modern workspaces.

If you are considering a coworking facility, below are some of the safety features you should look for.

Cyber Security

Most coworking space providers offer complimentary amenities such as Wi-Fi and Ethernet internet connection. For shared office users dealing with confidential and potentially sensitive information, it is important that you are assured of the security of the network you are using. Below are some of the ways shared spaces can improve cybersecurity.

PROTECT YOUR NETWORK

It only takes one malicious person to compromise the data of hundreds of others. As such, a strong, secure network is key. Wi-Fi networks are the most vulnerable, therefore, allocate each member separate credentials and a unique password rather than hosting them on the same network. Alternatively, you can set up personalized networks for each of the members. This will minimize damage if, indeed, there is a breach of one network. Additionally, consider using an electric timer to shut off Wi-Fi access when not in use.

KEEP YOUR DEVICES UP TO DATE

Make sure all your devices are updated with the latest trusted security and antivirus software. Additionally, change your passwords regularly and avoid using the same exact password versions for different accounts.

LOCK YOUR SCREEN

Although there are different arrangements in a shared office space, including private offices, it still important to make sure that you lock your screen even if you are popping out for a few minutes. That minute or two may be enough for another person to access your network or private information.

AVOID SHARING DEVICES

Every coworking space is designed to bring a sense of community and togetherness. However, sharing your devices, be it a USB stick, work phone or computer, though a nice thing, could put your and your business at risk. Therefore, embrace the community feel of the coworking space, but be cautious about sharing anything that has your confidential or sensitive information with anyone.

Physical Safety

Physical safety is also a common concern in shared office spaces since there are many different people accessing the facility round the clock. The measures below help.

INSTALL CCTV TO DETER THEFT/DAMAGE

At Officescape, we have CCTV installed on site so you can be confident that your office and belongings will remain safe.

BE AWARE

Coworking spaces are renowned for the opportunity they give their members to network with other likeminded individuals. However, in doing so, be very careful about the information you share. Be aware of what you are telling those around you.

ASK THE RIGHT QUESTIONS

A coworking space is meant to be a comfortable, convenient and safe environment where you can attain maximum productivity and network with other like-minded individuals. Make sure you reap these and other benefits of Coworking spaces by asking prospective providers about their security measures. Be very specific with your questions until all your concerns are addressed.

We Can Provide a Safe & Secure Coworking Office Space

how-to-keep-your-coworking-space-safe-and-secure-img.jpgAt Officescape, we take the security of our members very seriously. We employ a variety of tried and tested security features to maximize digital and physical security while maintaining the convenience and friendly feel that is synonymous with a Coworking space. Talk to us today to book an office space.

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  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

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    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

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    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

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    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

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    Ellen BradleyIntegrative Counselling Services

  • This is the perfect facility...to run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

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