How Does a Virtual Office Work?

November 10, 2018 | Office Space


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These days, very few small businesses and entrepreneurs can afford to purchase or lease and furnish their own office space. In addition to this, many people are preferring to opt for online businesses as well as getting into freelancing, start-ups, and consulting. This has led to the emergence of virtual office space becoming a popular choice for many.

What is a Virtual Office?

A virtual office is a service or a setup that enables individuals to work from anywhere using their phone or computer provided they have access to the internet. It also often includes other services such as teleconferencing and video-conferencing. In addition to this, many facilities, tools and equipment are also made available to help them interact and transfer essential information and business documents remotely. These services often include several aspects of a physical office, such as a business address, a receptionist to manage the phone line, and physical meeting and conference rooms that can be utilized whenever required.

Who Can Benefit From a Virtual Office Service?

Earlier, it was primarily the entrepreneurs and freelancers who opted to use a virtual office for their business. Nowadays, many people have begun to take advantage of these services instead of leasing or renting an expensive office space. It is primarily used by the following people:

  • Small business owners, start-ups, and entrepreneurs who cannot afford to purchase or lease physical office space.
  • Home businesses and freelancers who do not wish to let their clients become privy to their personal details and home address to establish an image of professionalism.
  • Businesspersons who tend to travel regularly for their work.
  • Business owners who have their employees working from different locations.
  • Professionals who wish to meet face-to-face with their clients in an office setting.

What Is Involved With Setting Up a Virtual Office?

How Does a Virtual Office Work?Setting up a virtual office is quite easy when compared to organizing and setting up a physical office. After choosing the right virtual office service, you would only require a phone, laptop or desktop computer, reliable internet access, and essential office supplies such as a fax machine, printer, or scanner. After having the right software downloaded on your laptop or computer, you can begin with your work from home or any location that has Internet access.

While working, the provider of your virtual office service will manage other tasks such as answering phone calls, handling your packages and mail for your business.

When you need to meet with your clients, partners, or co-workers, you can also choose to use meeting rooms and boardrooms that can be booked on demand.

Benefits of Virtual Office

Virtual offices have the following advantages:

  • They are cost-effective, helping to save a substantial amount of money.
  • They make your business look more credible and professional.
  • They can help you focus better on essential business aspects by managing all the minor details.
  • They offer benefits similar to a physical office space.

Book Your Virtual Office Space in Toronto with Us

At Officescape Canada, we provide virtual office space in Markham and Richmond Hill among a variety of other locations to help you enhance your business presence with a prestigious address.

For more information about our services, reach out to our consultants by calling 416-639-0407 or 1-866-219-8059. You could also fill out the online form if you have any questions.

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  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

    Ellen BradleyIntegrative Counselling Services

  • This is the perfect run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

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