Counselling Practice Alternatives – How to Choose Your Office Space

August 10, 2020 | Office Space


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As a sole practitioner, one of the business challenges is finding the ultimate location to serve the local clientele. It often comes down to joining an established practice or going it alone and committing to a leased office space. However, there are other options, shared office space and the virtual office solution.

Finding the Best Office Solution for Your Independent Counselling Practice

Working in a Facility with Other Professionals

The advantage of an established practice might be the referrals received from other practitioners and the socialization that comes from working alongside like-minded people. A disadvantage might be the higher cost of a medical suite and the revenue-sharing agreements common in such facilities.

Full-Time Office Lease

Another option is a full-time lease of your own office space. This will likely save overhead costs and eliminate any revenue sharing. Long term office leases require a long-term lease agreement. Five and ten-year lease terms are not uncommon. The lessee is obligated to make all the lease payments, and exiting long term leases can be very difficult and costly, if possible, at all. For a new business, landlords often require a personal financial guarantee, exposing your personal wealth. You will also be required to renovate the space as they are rarely suitable for the use, install features like CAT 5E Ethernet, Wi-Fi access points, furniture, Kitchen with appliances, coffee service, phone system, Multi-function copier. Depending on the use, the list could go on and on. You will also be required to manage the day to day operation maintenance and repair of the office, adding to non-productive responsibility.

Full-Time Office Rental in a Business Centre

A better alternative might be a full-time office in a business centre. This option includes all the benefits of a full-time office, but it does not require a long-term lease commitment, includes all the furniture, infrastructure, café, reception and conference room. Business centers can be upscale, so the client feels more comfortable and less anxious than they might in a traditional medical setting. A disadvantage might be that a business center may not be able to support all counselling activities. If specialized equipment or if a medical procedure is involved, business centers may not be able to accommodate the practice.

Office on Demand, Or Virtual Offices

Yet another option might be the use of an office on-demand or a virtual office. This office solution has all the benefits of a full-time office in a business centre, except you only pay a modest monthly subscription fee, which could be as low as $50 per month. This option allows the client to use the business address for websites, correspondence and marketing material. This is very important as it shrouds your personal address for security reasons. Office on demand allows the practitioner to either reserve an office on a regular schedule say every Monday from 2:00 PM to 5:00 PM, consistent with your schedule, or reserve an office on demand prior to arrival. This option provides all the benefits of a full-time office in a business centre but eliminates all fixed office overhead. One challenge may be accommodating evening or weekend meetings since most business centers operate during regular business hours only. This option is particularly attractive to a practitioner that is new to the field, that wants to keep variable expenses low during the early stages of a new opening. The business can grow into a full-time office when demand justifies the higher monthly overhead. Adding staff is easy and can be accommodated in real-time.

Another consideration is rather than one location, create multiple locations in various communities. It’s possible since your overheads are variable, you only pay for use, and therefore can manage your costs in line with local demand.

Contact Officescape to Find Office Space That Suits Your Practice

Counselling Practitioners have more options than ever to deliver services to the local community. The array of venues that are available ensure that there is an optimum solution for any situation. Reaching out to the various providers often leads to bespoke services that meet the business needs exactly. If the situation should change, the practitioner has the confidence that the virtual office can change to meet the business reality, be that growth or constraint.

When looking for an alternative to a traditional office, consider a full-time office, an office on-demand, or a virtual office from Officescape. Contact us today to discuss which option will best suit you.

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  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

    Ellen BradleyIntegrative Counselling Services

  • This is the perfect run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

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