Renting Office Space for the First Time?

December 8, 2015 | Markham Office Space

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Many small businesses start off in the home or are entirely online before renting office space for the first time. To portray a positive image, and as well as to execute certain business activities, it may be necessary to rent a space outside the comfort of your home. Before you rush into renting your first office space, it is imperative to make the right decision for business success. The points worth noting include:

Consider your Budget
The amount of money that you have available for an office space will affect the type of office space you rent, the duration of time you can use the space, and the facilities that will be available within that space. Renting your first office space should not lead to overstretching your resources, instead, it should be a good investment that will bring you good returns.
If you or your staff are not at the office full-time, you may consider renting on a part-time basis. This trend accommodates the mobile workforce well still fulfilling the need for quality, productive and secure face-time with clients and associates.

Your Location
Within your budget, find a convenient location. As you make the decision, think about you and your staff and the commute to the office. Also, clients should effortlessly locate your premises, consider a location that is close to the main road or public transportation. Added advantages include having local amenities such as banks and eateries close by.

Added Value
As your first office space you may choose temporary, part-time or shared space. These choices can provide the added convenience of fully furnished, well-equipped offices, accessible boardrooms, printers, Wi-Fi and an already staffed reception area. With move-in ready offices you gain savings on the set-up, staffing and other amenities plus you can instantly acquire an overall professional image for your business.
Also consider professional administrative staff as part of your rental agreement. They have the skills to propel your business forward.

Additional Costs
Ensure that you have an agreement that clarifies all expenses that you will incur above the rental rates you pay, including commitment and exit costs. These costs can include additional staff, access to certain resources and even utility bills. Knowing your costs will protect you from incurring a large bill once you are at the end of your lease. Also consider paying office space only as needed, set-up costs are avoided and the signing of a long-term lease is not always necessary.


Actual Need
The scope of your business will determine exactly what office space you need. If you are holding business meetings with investors or influential clients, rent an office that has access to modern boardrooms right sized for the meetings you will plan. Renting boardrooms by the hour or day can be a more cost-effective option. To make the right impression and ensure your time there is productive, the space should be fully equipped with conference facilities, Wi-Fi services, professional assistants, proper phone systems and ample parking.

Virtual Business Space
New enterprises hit the ground running by renting a virtual business space. Create a professional image and control your rental costs by using facilities as and when you need them. This flexible option for acquiring office space can include virtual marketing and branding services, mail forwarding, back-office support and a physical and online presence.

With these points in mind, renting your first office space will help you increase your profitability, manage your costs, and give all your clients a confident and professional image of your business. Keep in mind that your business may grow, so ensure that the space you are in can easily accommodate growth.

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  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

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    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

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    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

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    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

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    Ellen BradleyIntegrative Counselling Services

  • This is the perfect facility...to run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

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