Rethinking Office Space for Law Firms

August 5, 2020 | Office Space


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Dynamic law firms use business centers to expand their reach to serve clients in communities that might otherwise not consider their services due to the inconvenience of location. Consider the challenge of travelling to a city center location during a pandemic, the cost of parking, and the queuing for an elevator of only two occupants. If that same firm had a local office, the outcome of that decision may be opportunistic. This convenience can be offered at the very low cost of a virtual office subscription, plus space on demand invoiced on a monthly basis. These agreements have no long-term contract and offer the ultimate in flexibility. If needs change, so can the service, often in real-time.

Transitioning Away from Traditional Offices

The legal community, like the business community, has seen a revolution in communication opting for video conferencing over live meetings. This trend has advantages as litigants need not be in the same physical location, and in some cases, makes the legal process easier to administer. Law firms are questioning the advantage of leasing expensive city-center office space if in-person meetings are on the decline, and video conferencing offers so many advantages.

A solution that is becoming more and more popular is the use of a business center as a primary location. Particularly for sole practitioners. A well-appointed business center can provide a viable alternative to expensive full-time leased office space. It can provide ample meeting space for live or video conference calls. Private offices can be used on a full-time, or on-demand basis, reducing the cost of rent. Tens of thousands in annual savings are possible when compared to a full-time city center location. When combining the business center alternative, with a multi-location strategy, firms of all sizes can provide improved access for clients, thereby growing their geographical presence, and the scale of their business, at a very modest cost.

How Virtual Office Services and Business Centers Give Legal Professionals an Advantage

Rethinking Office Space for Law Firms

Business centers can be a strategic resource for co-locating legal teams close to their clients for trial preparation. These facilities are ideal, offering a range of meeting rooms and sizes of offices that can be commissioned on demand. Teams can be sequestered from normal operations providing a highly focused work environment, with all distractions eliminated.

Business centers can support the law firm by providing virtual office services, again for a monthly fee. There is no need to commit to an additional full-time employee, with the risks and administration that comes with hiring full-time staff. Business Center virtual assistants tend to be highly capable since they are often responsible for the operation of the center. They are therefore compensated at a higher rate, which comes with higher competency. Services may include scheduling, marketing support, providing live telephone support and customer resource management for busy attorneys that may find themselves handling cell phone calls from a prospective client while being engaged in an important conference, compromising both activities.

Contact Officescape to Set Up Your Firm in a Top Business Centre

When you consider that technology has allowed us to free ourselves from a conventional office location, Business Centers provide a flexible alternative that can prove to be lower cost to operate, provide the flexibility of location, configuration and range of services that will enhance the client’s experience. Contact us to start using these services today! As an added bonus, all leases finalized before August 31st, 2020 will receive their first month free.

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  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

    Ellen BradleyIntegrative Counselling Services

  • This is the perfect run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

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