The Business and Personal Benefits of a Virtual Mailbox

May 5, 2019 | Virtual Mail Services

the-business-and-personal-benefits-of-a-virtual-mailbox-featured-img.jpg

Ready to Get Started?

Contact Us Today

Many home-based entrepreneurs or business owners often use their home address or a post office box to reflect their place of business and to collect any mail and/ or packages.  While these may be viable options for some, they can also be inconvenient for those who travel routinely or who cannot visit a post office location if/as required during its usual hours of operation.

Moreover, having one’s home address double as their business mailing address can pose concerns from the standpoint of personal security; that is, publicizing their home address on the internet and on all business documentation as well as the possibility that sensitive information might be left unattended in an open mailbox.

However, a physical mailing address is important in presenting a professional image for a business. So, how can the business owner maintain such a profile while either eliminating or averting the types of situations noted above? The answer may lie in a virtual mailbox rental with Markham mailing address in Officescape Canada’s prestigious Class A facility.

HOW DOES A VIRTUAL MAILBOX WORK?

Virtual MailboxA virtual mailbox allows a business to manage their mail and packages from any location, using any device just like with emails. The business gains the ability to receive, pickup, forward, discard or shred mails and packaging digitally. Having that a virtual mailbox is a commercial address with your own personal box number in a prominent location, it works by giving you the ease and convenience to manage your postal mail as you do with an email inbox. After receiving the package, details are sent to the business owner for them to decide whether to scan the mail contents, forward the mail, trash it or shred it.

WHAT IS A VIRTUAL BUSINESS ADDRESS?

A virtual business address is used by businesses to designate an “office” in a prime location without having exclusive rights and duties to the location. It gives business owners a professional business address and outlook without having to spend exorbitantly for a physical location. The service may also include a virtual mailbox, a lobby directory listing and a live receptionist. Some providers also offer personal office space, meeting rooms, boardrooms among other business services. Business owners use a virtual business address instead of a home address for example to place on LLC and corporate documents, flyers, business cards and on their websites.

HOW DOES MAIL FORWARDING WORK?

Mail forwarding is made possible through a virtual mailbox. Businesses can designate a professional business location offered by the provider as their commercial business address. The virtual mailbox provider then allows the business to manage their mail and packages from anywhere in the world through mail forwarding. Therefore, mail forwarding involves the provider receiving packages and mail, scanning the label and envelop and allowing you to decide what happens to it. Upon the owners’ direction, the provider can then do the following;

  • Open & scan the contents
  • Forward it to anywhere you want
  • Recycle it by shredding
  • Leave it alone and keep it in storage

Mail forwarding allows businesses to manage packages and mail from any location on the globe.

Officescape’s virtual mailbox rentals offer a number of business and personal benefits:

  • Legitimacy – a commercial address in a prominent facility
  • Safeguarding of personal privacy for their home and family
  • Comfort that mail is being delivered to a safe, secure location
  • An authorized agent to accept registered mail or parcel deliveries
  • Providing a local presence for businesses that are based elsewhere

Virtual mail services permit online access to business mail, anytime and from anywhere; in addition, physical mail sent to the commercial address is kept in a secure cabinet and business owners can choose to have the mail opened and scanned, forwarded to another location, shredded or recycled, or discarded, all without having to be in their home office or to make regular trips to retrieve mail from a post office box.

A virtual mailbox rental in a Class A facility with a prominent Markham address can help home-based entrepreneurs or business owners create the local base/presence they want and need for their respective enterprises plus a mailing address for parcels/packages and written correspondence without any compromise to the privacy of their home address.

INCORPORATE VIRTUAL MAIL SERVICES INTO VIRTUAL OFFICE SPACE FOR YOUR BUSINESS

Virtual Mailbox & Mail Forwarding for BusinessIn addition to their virtual mail services, the team at Officescape Canada in Markham can provide business owners with virtual office space, including essential support services, in a Class A commercial facility; some of the additional benefits that these business owners can gain from utilizing a virtual office space would include:

For more information about a virtual mailbox rental with a prestigious mailing address in Officescape Canada’s Class A commercial property located in Markham, Ontario, please go to our Virtual Mailing Address Service Page.

Manage your business mail online easily and conveniently with our virtual mail service. Call Officescape Canada in Markham today at 416-639-0407 or 1-866-219-8059 to speak with an experienced consultant on how we can support your needs and business.

Share This Post:

  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

    valluvan.jpg
    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

    purvish.jpg
    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

    lynn.jpg
    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

    ellen.jpg
    Ellen BradleyIntegrative Counselling Services

  • This is the perfect facility...to run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

Close this Popup

Get in Touch

Please use this form to inquire about our services, packages, or availability, or give us a call at 647-696-7418 or 1-855-933-0045.

First Name*
Last Name*
Email*
Phone*
Reload
Captcha
Close