What Is A Virtual Office And Where Can I Get One?

August 5, 2019 | Office Space

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One of the biggest advantages of living in the current digital age is limitless flexibility brought about by technology. The world is truly a global village where people from all parts of the globe can interact, do business and work together without being limited by space, distance or boundaries. Entrepreneurs and employees now prefer to work on the go or at the comfort of their homes. Although technology has brought about flexibility and convenience, customers and clients still expect and prefer the good old feeling of transacting with a friendly neighbour rather than an image on the internet. This is the reason why the concept of a virtual office is seeing a rise in popularity in recent years. So, what is it about this kind of office arrangement? Let us expound.

What is a Virtual Office?

A virtual office is a service that provides a range of business functions accessible through the internet thereby enabling business owners and employees to work remotely. As the name suggests, the office only exists virtually and so it is not limited by physical space or proximity to employees or business owners. This allows organizations to establish and maintain a presence in any desirable location at a fraction of the cost it would cost to rent or lease an actual space in the area.

5 Reasons You Should Consider a Virtual Office

Virtual offices allow businesses to reap the benefits of having a physical office space without actually paying for physical office space. Here are more benefits:

IMPROVES EMPLOYEE PRODUCTIVITY

The traditional 9 to 5 schedule doesn’t work for everyone. Virtual offices allow employees to create their schedules and be personally responsible for their productivity. The added freedom and flexibility allows employees to be happier and thereby more productive.

REDUCED OFFICE OVERHEAD

Having a virtual office exempts you from typical office costs such as rent, utility and maintenance. You can then use the attained cost savings to grow the business, offer customer discounts or raise salaries so as to attract the best talent.

LOWER OFFICE SETUP COSTS

Setting up a physical office can be very difficult. Not only do you have to find the right space, but also put up a deposit, furnish and probably renovate. These upfront costs can add up very quickly. With virtual offices, you can work from home or even a fully furnished shared office.

IMPROVED OFFICE FLEXIBILITY

Virtual offices offer the ultimate flexibility. Business owners and employees can choose the time of day they are most productive which also improves their work-life balance. Additionally, you do not have to be tied to your computer even with dedicated work hours. Some packages include a receptionist which adds a level of professionalism and flexibility.

LOCAL SEO BENEFITS

With virtual offices, you can establish a local presence in any part of the country without setting up a physical office. This can help you rank higher on local searches even though you do not have a physical location by having a local phone number and address.

SERVICES OFFERED BY A VIRTUAL OFFICE

  • Virtual address (business mailing address)
  • Virtual receptionist and phone answering services
  • Mail forwarding

BENEFITS OF A VIRTUAL BUSINESS ADDRESS

  • Establishes and maintains a credible local presence which makes your business part of the community
  • It fosters trust among customers and clients as the business seems more established and credible
  • A dedicated business address gives the business a more professional outlook as opposed to using a home address
  • Elevates the business prestige since most virtual offices are located in recognized commercial areas. Being associated with established corporates boosts the company’s brand
  • You get access to additional services such as
  • Virtual assistants
  • Private and shared office space on demand
  • Meeting room rentals

Is a Virtual Office Right for You?

Although virtual offices are typically ideal for small businesses trying to get a foothold in the market, they can also work well for larger companies looking to expand into new markets or in allowing employees to work remotely.

If you are looking to reap the benefits of a virtual office setup Officescape Markham can help you. We have world-class virtual offices in Toronto and Markham to fit your needs. Talk to us today to make a booking or to get more information.

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  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

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    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

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    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

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    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

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    Ellen BradleyIntegrative Counselling Services

  • This is the perfect facility...to run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

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