Where Will You Hold Your Next Business Meeting?

March 5, 2020 | Office Space


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Organizing and executing a successful meeting, whether for a training session, corporate event or conference, can be a complicated undertaking for any business, large or small. One of the challenges you might encounter is finding the right space to accommodate your meeting while remaining in your budget. With so many options to choose from, including hotels and designated business centres, it is very easy to get confused and end up with a meeting venue that does not meet your expectations. However, selecting the right conference room does not have to be difficult. With your allocated budget and expected guests in mind, you can then move forward to weigh the different options.

Two of the most popular options are meeting room rentals and hotels with conference rooms. However, meeting room rentals tend to be preferred by businesses of all sizes for various reasons, including:

Serviced Offices Specialize in Supporting Businesses

Every business owner or executive running a large or small business needs support from time to time. For this reason, most serviced offices are located in or affiliated with official business centres that actively support businesses. By renting conference rooms in designated serviced offices, you automatically get access to industry professionals and tools to help you expand your prospects. These meeting room rentals actively help you succeed by providing you with administrative and technological support as well as giving you expert advice on how to set up and run your meeting.

Hotels Give Priority to Their Overnight Guests

Understandably, hotels prioritize the needs of overnight guests rather than those attending meetings – typically, that’s their core business. Therefore, hotels do not provide complimentary refreshments or access to necessary technological supplies and equipment for a meeting like office space rentals do. If you need a whiteboard, projector or other equipment, you will need to bring them with you to the hotel.

Meeting Room Rentals Offer More for the Price

Serviced office rentals are established to help businesses grow and understand their needs better than hotels. These rentals offer crucial office supplies and equipment, valuable business support and other amenities aimed at helping you conduct productive and meaningful meetings for your business.
At Officescape, we provide our clients with IT support, a full kitchenette, complimentary refreshments, high-speed internet access, conference calling equipment and many other services. You also get dedicated administrative and support staff to welcome and direct your guests to the conference rooms, help keep your meeting organized, and take calls and messages for you.

Meeting Rooms are More Affordable

Most hotels charge premium rates and provide extremely strict cancellation policies to take advantage of the fact that business professionals may need to organize meetings in a rush. Serviced meeting room rentals, on the other hand, are more flexible and understanding. You are not bound by a long-term contract at high rates with strict policies, and instead, get flexible rental arrangements, including hourly, daily, weekly or monthly as need be.

Meeting Room Rentals are Easier and More Convenient to Reserve

Unlike hotels, meeting room rentals are not affected by travelling seasons. This allows businesses of any size to book furnished conference rooms whenever they need them with no requirement on a minimum number of attendees. Our meeting rooms give more freedom without the hassle.

Meeting Rooms Increase Privacy and Limit Distractions

By default, meeting room rentals provide businesses with access to various amenities and equipment, as well as a professional ambience that most hotels cannot match. This stems from the fact that hotels are typically associated with vacations and tend to prioritize overnight guests, which is also reflected in the privacy you get. Meeting room rentals have designated conference rooms that can be set up according to your preferences to increase privacy and productivity while limiting distractions.


where-will-you-hold-your-next-business-meeting-img.jpgWe are among the best providers of professional meeting room rentals and conference rooms in Canada. All our offices and meeting rooms are properly furnished and equipped to encourage productive and successful meetings. Contact us today to learn more about our services.

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  • I can’t go with any other choice...

    When I started my engineering business 4 years ago, I was looking for a space where it’s cost effective and at a prime location. It was a challenge! This is the best I could find, close to my home so the driving was faster, also the reception is exceptionally good. When you walk in the office, the welcoming atmosphere, the options I have here, I can’t go with any other choice.

    Valluvan AlagirisamyInspar Inc.

  • You have the necessary simple structure which allows you to focus on your day to day job.

    We’ve been doing this for almost 8+ years on a full-time basis, and I’ve been with Officescape for just over 5 years at this point. Pretty much the length of our practice, we’ve been part of a certain shared office center. With Officescape, you get the advantage of amazing office space, professional staff to greet your clients, and not worrying about unnecessary procedures. You have the necessary simple structure, which allows you to focus on your day to day job.

    Purvish ShahAdian Professional Services

  • It’s very professional and they don’t even know that its not our office!

    We started using Officescape primarily because we needed an address for mailing purposes and for our product. I use them for meeting rooms as well, when I bring my buyers in. It’s very professional and they don’t even know that that is not our Maxell office. It’s important for us to keep our profile image. Having a company in Canada for 16 years, our buyers are coming into our offices all the time, we still needed a space to have that place for our buyers to come visit us and vice versa.

    Lynn LangMaxell

  • My experience has been very positive!

    I chose Officescape because the staff are really friendly, I found them really helpful and really resourceful. I also find the building to be really clean and really bright, I like some of the architectural design. They always greet my clients very friendly, always offer them coffee, tea, water and always say goodbye to them when they leave. My experience at Officescape has been very positive!

    Ellen BradleyIntegrative Counselling Services

  • This is the perfect facility...to run your business

    I had the opportunity to use the Officescape location in Markham while working on a consulting project. Dave provides a top notch facility with excellent offices, boardrooms, connectivity, service and yes... great coffee. This is the perfect facility in Markham to run your business, meet your clients, and brand your company. Congratulations Dave on providing a much needed service to the business community.

    Mark FriedbergCognovative Business Services

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