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Organizing and executing a successful meeting, whether for a training session, corporate event or conference, can be a complicated undertaking for any business, large or small. One of the challenges you might encounter is finding the right space to accommodate your meeting while remaining in your budget. With so many options to choose from, including hotels and designated business centres, it is very easy to get confused and end up with a meeting venue that does not meet your expectations. However, selecting the right conference room does not have to be difficult. With your allocated budget and expected guests in mind, you can then move forward to weigh the different options.
Two of the most popular options are meeting room rentals and hotels with conference rooms. However, meeting room rentals tend to be preferred by businesses of all sizes for various reasons, including:
Serviced Offices Specialize in Supporting Businesses
Every business owner or executive running a large or small business needs support from time to time. For this reason, most serviced offices are located in or affiliated with official business centres that actively support businesses. By renting conference rooms in designated serviced offices, you automatically get access to industry professionals and tools to help you expand your prospects. These meeting room rentals actively help you succeed by providing you with administrative and technological support as well as giving you expert advice on how to set up and run your meeting.
Hotels Give Priority to Their Overnight Guests
Understandably, hotels prioritize the needs of overnight guests rather than those attending meetings – typically, that’s their core business. Therefore, hotels do not provide complimentary refreshments or access to necessary technological supplies and equipment for a meeting like office space rentals do. If you need a whiteboard, projector or other equipment, you will need to bring them with you to the hotel.
Meeting Room Rentals Offer More for the Price
Serviced office rentals are established to help businesses grow and understand their needs better than hotels. These rentals offer crucial office supplies and equipment, valuable business support and other amenities aimed at helping you conduct productive and meaningful meetings for your business.
At Officescape, we provide our clients with IT support, a full kitchenette, complimentary refreshments, high-speed internet access, conference calling equipment and many other services. You also get dedicated administrative and support staff to welcome and direct your guests to the conference rooms, help keep your meeting organized, and take calls and messages for you.
Meeting Rooms are More Affordable
Most hotels charge premium rates and provide extremely strict cancellation policies to take advantage of the fact that business professionals may need to organize meetings in a rush. Serviced meeting room rentals, on the other hand, are more flexible and understanding. You are not bound by a long-term contract at high rates with strict policies, and instead, get flexible rental arrangements, including hourly, daily, weekly or monthly as need be.
Meeting Room Rentals are Easier and More Convenient to Reserve
Unlike hotels, meeting room rentals are not affected by travelling seasons. This allows businesses of any size to book furnished conference rooms whenever they need them with no requirement on a minimum number of attendees. Our meeting rooms give more freedom without the hassle.
Meeting Rooms Increase Privacy and Limit Distractions
By default, meeting room rentals provide businesses with access to various amenities and equipment, as well as a professional ambience that most hotels cannot match. This stems from the fact that hotels are typically associated with vacations and tend to prioritize overnight guests, which is also reflected in the privacy you get. Meeting room rentals have designated conference rooms that can be set up according to your preferences to increase privacy and productivity while limiting distractions.
WE OFFER THE BEST MEETING ROOMS ON DEMAND
We are among the best providers of professional meeting room rentals and conference rooms in Canada. All our offices and meeting rooms are properly furnished and equipped to encourage productive and successful meetings. Contact us today to learn more about our services.