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Virtual Office Space for Rent in Toronto

December 10, 2018

Opt for Virtual Office Services that Suit Your Needs

Not every organization utilizes or requires the conventional way of doing business at a physical office. However, having a professional image to reflect the values of your organization is essential, and can help create a positive impression of your brand and company. Opting for a virtual office in Toronto can be beneficial for providing the image you desire.

Virtual offices give you easy access to the following:

  • A Business Address
    You can obtain a permanent mailing address to receive all your business-related packages or information. The organization providing a mailing address will alert you when you receive mail, and then you can decide to pick it up or have it forwarded to a convenient location.
  • Phone Support and Services
    A professional receptionist is available to handle your phone calls in your company’s name, receive any important messages, have them forwarded to your office or mobile number, and prioritize your work accordingly, allowing you to be sure you don’t miss any important calls. Multiple lines can be added for your business using an Interactive Voice Response (IVR) system.
  • Boardrooms and Meeting Rooms
    Make use of fully equipped boardrooms or meeting rooms that include video calling capabilities. These rooms can be booked on an hourly or daily basis, depending upon your needs.
  • Meeting Rooms and Day Offices
    Fully furnished, private office spaces can be booked on a daily or hourly basis. These offices are an ideal choice for professional gatherings and meetings with important clients, as you need them.
  • High-Tech Tools and The Latest Equipment
    Utilize the office tools and equipment such as copiers, scanners, and SmartScreen displays to make your meetings and other events hassle-free and ensure that they reflect a professional image.
  • Professional Staff
    You have an extended team for support to welcome and assist your clients when using the services of a virtual office, as well as to help you with any technology issues.

Top Considerations When Choosing an Office Space for Rent

Flexibility

This is one of the main concerns for people looking into office space for rent. Think about your workflow. Do you only need access to the office during business hours or 24/7? This is important in ensuring that you, your team and your clients have access to the office when they need to.

It is also important to consider if the provider is flexible enough to meet the demands of your growing business. Can the provider give access to more amenities or additional offices as the business grows?

Businesses Sharing the Address

You can be sure that most of your prospective customers will check your address on Google before they do business with you. Although most people use virtual addresses for the right reasons, there is a chance that someone may use the address to hide their real identity or location from the people they do business with. Always run a search on the address options from the provider before signing up for the service. It might also save you from being associated with fraudulent businesses.

Physical Location

As you know, location is very important in any kind of real estate. Even if the address is reputable, you will want to make sure that the location is safe and convenient for you, your employees and guests. Some virtual office providers also offer access to other offices in multiple cities around the world for a small additional fee, so you might want to consider that if you are often on the move.

Technology

What technology does the office provide, and how reliable is it? Basics such as landline phones, high-speed Wi-Fi, printers and a virtual assistant to help you manage your business while you are on the go should be standard.

On top of that, consider essentials such as over the phone support, mail forwarding and phone forwarding. Your needs should guide you to which services are most important to you.

Amenities

Some business owners only need a physical address to attach to their business. Others need a fully furnished office with all the technology and amenities needed to do business. If you need a local facility that you and your team can swing by when in the area, amenities will be a deciding factor. They will not only save you money on lounges and meeting rooms but also give credibility to your business.

Onsite Support

For most businesses, this is not a deal-breaker. However, some businesses will benefit from having onsite staff to respond to queries, welcome clients, or to receive and forward packages and important paperwork to your location. Read through the features that each provider is offering and, if in doubt, call to confirm. You can also do a spot check after you have signed up to make sure that you are getting what you paid for.

Testimonial

Real testimonials offer the most reliable way to ascertain the level of service you can expect. While a provider can promise heaven on earth, if their previous and present customers cannot back up their claims, it is better for you to look elsewhere. Also, look for multiple sources and avoid relying on those given by the provider on their website.

Price

Though this might seem obvious, it is not. Do not just go for the cheapest option. Consider everything else mentioned above alongside the price to arrive at the provider with the right selection of services and amenities for your business and at your budget. Let your needs guide your decision.

Customer Service and Support

The people who provide customer service and support to your business are essential. Be sure that the staff are friendly, helpful, and resourceful when dealing with your clients. They should also be available to help you resolve any unexpected problems you may encounter such as issues with the Wi-Fi connection or broadcasting your screen.

By considering the factors listed above, you can be sure that you will get the right office space for rent that will build the reputation of your business and help you reach peak efficiency and productivity.

Renting Virtual Office Space

Virtual Office Space for Rent in TorontoWith an Officescape Virtual Office in Toronto, you can take advantage of the services offered including mail handling and call answering by our receptionist. All of our offices are fully furnished and equipped to accommodate your needs and provide the required support for your business, helping you create the right impression for your company.

We have virtual offices in Markham/Richmond Hill to help you develop and get your business going quickly.

To learn more about our virtual office services, reach out to our consultants by calling 416-639-0407 or 1-866-219-8059. You could also fill out our online form for more information.


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