February 5, 2019
According to the Harvard Business Review, senior management and executive teams spend up to 23 hours a week in meetings – a great deal of time, even given the collaborative, creative and innovative benefits of meeting face to face. When arranging a corporate business meeting or conference, proper planning is essential to facilitate desirable outcomes like focused communication, advanced teamwork and engagement rather than draining productivity.
For corporations whose footprint does not include ample boardroom or conference space, or where staff often work remotely, the challenge becomes how to physically bring teams together in a venue that facilitates information exchange. While conference calling on such platforms as Skype and Webex is often efficient, it’s imperative to have access to a conference facility that offers the technology, comfort and amenities needed to ensure that senior executives, management, and staff members across the organization can share ideas together.
Successful meetings begin with a thoughtful plan. Once in place, the details can often be delegated to an assistant who simply needs to tick the boxes. Before arranging a corporate business meeting or conference, the following elements must be considered:
Keeping these points in mind, it may be necessary to rent a meeting room as opposed to using existing space. Fortunately, premium conference space is available for rent without long-term lease obligations or massive minimum spends – by the hour, in fact – all over the world. Such facilities are often located in high demand, densely populated business hubs and financial districts, but may be equally found in more remote locations that work well for mobile staff and specialty needs (such as team building retreats). Look for a meeting space that provides all the amenities you need so that no additional service providers are required, to streamline the process of arranging a corporate business meeting or conference. An ideal environment should include the option to choose among amenities:
Arranging a successful business meeting or conference requires leadership, but it doesn’t have to come from the C-suite. Any business or group, however small, can, with a little planning, ensure an optimal meeting of the minds and discover new, more effective ways of working together.
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